What is Remote Online Notarization?
Remote Online Notarization (RON) is a secure and convenient method of notarizing documents using digital technology. It allows individuals to complete the notarization process remotely, without the need for the physical presence of a notary public. RON utilizes a combination of video conferencing, electronic signatures, and secure online platforms to facilitate the notarial act.
Benefits of Remote Online Notarization
- Convenient: Access notary services from anywhere, at any time
- Efficient: Streamlined processes reduce the time required for notarization
- Secure: Robust authentication and encryption ensure the integrity of the notarization process
- Accessible: Overcome geographical barriers and access notary services globally
How Does Remote Online Notarization Work?
1. Authentication and Identity Verification
User Registration: Individuals seeking notarization services typically register on a Remote Online Notarization platform.
Identity Verification: Robust identity verification processes are employed, often involving multiple layers of authentication to ensure the person engaging in the notarization process is who they claim to be.
2. Document Preparation
The document to be notarized is uploaded to the RON platform in a digital format. This could be a PDF or another commonly used electronic document.
3. Video Conference Session
A live video conference session is initiated between the individual seeking notarization and the remote notary public. During the session, the notary and the individual can communicate and see each other in real-time, providing a virtual equivalent of the traditional face-to-face interaction.
4. Review of Documents
The notary and the individual review the document together during the video conference. Any questions or concerns can be addressed in real-time.
5. Electronic Signature
Once satisfied, the individual electronically signs the document using a secure electronic signature tool provided by the RON platform.
6. Notary Seal and Certificate
After the document is signed, the notary affixes their electronic seal and provides a digital notarial certificate, confirming that the notarization has taken place. The digital seal and certificate serve as the notary’s official endorsement of the document.
7. Secure Document Storage
The notarized document is securely stored on the RON platform, often with features like time-stamping and audit trails to ensure the integrity and traceability of the notarization process.
No Doubt Notary 